To get the most out of the project calendar in your project
management software , it's not enough to log in to the software and wait for
things to happen. Your schedule should be the control center and knowledge
center for deliverables and project deadlines. Without an optimized process for
job tracking, expectations are not met, deadlocks hamper productivity, and your
new schedule becomes obsolete.
Your projects are not going as planned. Your productivity must not suffer. If changing the deliverables data and due dates in your project calendar as soon as a change occurs takes time, it may be time to get a new project management software. Not to mention the fact that the accuracy and organization of your project schedule are compromised when you manually change the dates. And if you forget something? How to communicate the new deadlines to all your colleagues?
Your calendar must be interactive, so that if the plans
change, the calendar will change to reflect the new due dates. The Gantt charts
incorporate all changes automatically. Just drag and drop tasks by the due
dates and all changes are automatically shared with your team. At Zoetalentsolutions.com you will find various project management courses for your business.
And no, we do not refer to meetings . You should also cancel
these meetings-balance that you hold every week with your team. They represent
a huge waste of time and do not define the responsibilities for the next steps.
But how to communicate consistently if we delete meetings?
With the right calendar tool, the actions to be performed
are clear from the beginning and the red flag points are visible at a glance.
The calendar is shared so that everyone can see clearly what they are
responsible for and no confusion is possible about what everyone is doing. If
something is wrong, simply @mention the owner of the task and check the status
of the task through the tool.
These meetings will not fail you, you can be sure, you will
certainly be considered a hero for having released an hour in the schedule of
your team.When you look at the project calendar, it's hard to know exactly how
it will affect the delay of a task on other tasks. Even if a small delay has no
impact on the final deadline, how far can we go? What can be changed and how do
you know if you have reached the limit? How much time is it acceptable before
the entire project time is affected?
The criticalpath method (CPM) is based on the idea that resources are limited or
that there are constraints to be taken into account. In other words, all
projects include key tasks that are essential to carry out the project.
Workamajig gives a good example with his explanation of the
omelette. There are three important steps in making an omelette:
● Scramble the eggs.
● Heat the pan.
● Cook the eggs in the pan.
There are other steps to making a delicious omelette that
are not mentioned, such as salting and peppering the eggs, oiling the pan and
adding the desired ingredients. These steps are nonetheless complements to the
three main steps mentioned above. If you omit one of these three main steps,
you will not be able to make an omelette.
This method is particularly suitable when your project
schedule is late. Identifying secondary and priority tasks keeps your team
focused on the right goals and keeps your project on track.
Some tasks can not even be completed until another task is
completed. How is it possible to reflect this in a calendar? Using
dependencies!
Dependencies specify the relationship between tasks. To use
the example of the omelette, you can not cook the eggs until you have heated
the pan. Each of these tasks is dependent on the other and the goal is achieved
only when these are accomplished in a specific order.Using dependencies is a
way to make other teams and stakeholders understand clearly why certain tasks
need to be done first, which allows you to prioritize tasks effectively.
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